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778 lines
27 KiB
Markdown
778 lines
27 KiB
Markdown
# Stakeholder Recruitment Emails - Real-World Pilot
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## AI-Led Pluralistic Deliberation Study
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**Document Type:** Email Templates for Participant Recruitment
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**Project:** Tractatus Pluralistic Deliberation Pilot
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**Status:** Ready to customize and send
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**Date:** October 17, 2025
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---
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## Table of Contents
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1. [Email Template A: Community Organizations](#email-template-a-community-organizations)
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2. [Email Template B: Individual Stakeholders (Cold Outreach)](#email-template-b-individual-stakeholders-cold-outreach)
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3. [Email Template C: Academic/Professional Networks](#email-template-c-academicprofessional-networks)
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4. [Email Template D: Follow-Up Email (After Initial Interest)](#email-template-d-follow-up-email-after-initial-interest)
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5. [Email Template E: Confirmation Email (Participation Confirmed)](#email-template-e-confirmation-email-participation-confirmed)
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6. [Social Media Post Templates](#social-media-post-templates)
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7. [Recruitment Flyer (Text Version)](#recruitment-flyer-text-version)
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---
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## Email Template A: Community Organizations
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**Use for:** Initial outreach to community groups, nonprofits, advocacy organizations
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**Subject Line Options:**
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- "Research Invitation: AI-Assisted Community Deliberation Pilot"
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- "Help Shape Democratic Innovation: Participant Recruitment for Deliberation Study"
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- "Invitation: Test New Approach to Community Decision-Making"
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---
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**Email Body:**
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Dear [Organization Name] / [Contact Name],
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My name is [Your Name], and I'm the Project Lead for **Tractatus**, a research initiative exploring new ways to make community decisions that respect diverse values and perspectives.
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**Why I'm reaching out:**
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We're recruiting participants for a pilot study on **AI-assisted pluralistic deliberation**—a process designed to honor conflicting values simultaneously rather than force everyone to agree. We believe your [organization type: community, members, constituents] would bring essential perspectives to this research.
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**What is pluralistic deliberation?**
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Traditional deliberation seeks consensus: everyone talks until they agree. But what if people hold fundamentally different values that can't be reconciled? Pluralistic deliberation seeks **accommodation**—designing solutions that respect multiple values at once, even when people still disagree.
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**Example:** In our simulation, stakeholders with opposing views on algorithmic hiring transparency (job applicants wanting full disclosure vs. employers protecting trade secrets) found a framework that honored both fairness AND innovation. No one compromised their core values, but all found their concerns addressed.
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**The AI's role:**
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An AI system facilitates the discussion (asking questions, summarizing positions, suggesting accommodation options) while a trained human observer monitors for bias and can intervene at any time. Participants can request human facilitation whenever they wish.
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**We're testing:** Do people trust AI facilitation? Does it work as well as human facilitation? Is pluralistic accommodation viable in real-world contexts?
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---
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**PILOT STUDY DETAILS**
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**Scenario:** [Community park redesign / Local budget allocation / Other low-stakes scenario]
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**Participants needed:** 6 people representing diverse perspectives
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- [Stakeholder Type 1]: [Description]
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- [Stakeholder Type 2]: [Description]
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- [Stakeholder Type 3]: [Description]
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- [Stakeholder Type 4]: [Description]
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- [Stakeholder Type 5]: [Description]
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- [Stakeholder Type 6]: [Description]
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**Time commitment:**
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- **Week 1 (Session 1):** 2 hours (Rounds 1-2: Position statements + Shared values)
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- **Week 2 (Session 2):** 2 hours (Rounds 3-4: Accommodation + Outcome)
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- **Post-deliberation:** 15-minute survey
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- **Total:** ~4.5 hours over 2 weeks
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**Compensation:** [$50-100 stipend per participant / Volunteer (no compensation) / Gift card]
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**Format:** Virtual (Zoom or similar) - participate from anywhere
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**Timeline:** [Month/Year - specific dates TBD based on participant availability]
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---
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**YOUR SAFETY MATTERS**
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- ✅ Trained human observer present at all times
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- ✅ You can request human facilitation anytime (no questions asked)
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- ✅ You can pause, take breaks, or withdraw at any time
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- ✅ All actions are logged and transparent (you'll see a full report afterward)
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- ✅ Your identity will be pseudonymized unless you opt into public attribution
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---
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**HOW YOUR ORGANIZATION CAN HELP**
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1. **Share this opportunity** with your [members/community/network]
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2. **Nominate participants** who represent [relevant perspective]
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3. **Co-sponsor the pilot** (if interested in partnership)
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**Next steps:**
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If you're interested or know someone who might be, please reply to this email or contact me at:
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- **Email:** [Your Email]
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- **Phone:** [Your Phone]
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I'm happy to answer questions, provide more details, or set up a call to discuss.
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---
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**Why this research matters:**
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AI is increasingly involved in decision-making, but we don't yet know if people trust AI facilitation or if it respects diverse values. This research will inform how AI should (or shouldn't) be used in democratic processes.
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**Your community's participation could shape the future of democratic innovation.**
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Thank you for considering this invitation. I look forward to hearing from you.
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Warm regards,
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[Your Name]
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[Title, Tractatus Project Lead]
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[Email]
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[Phone]
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[Website/Project Link]
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---
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**P.S.** All research findings will be published openly and shared with participants. You'll see exactly what the AI did, how the human observer monitored the process, and what outcome emerged.
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---
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## Email Template B: Individual Stakeholders (Cold Outreach)
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**Use for:** Direct outreach to individuals identified as potential participants
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**Subject Line Options:**
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- "Invitation: Participate in AI-Assisted Deliberation Research"
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- "Your Perspective Needed: Community Decision-Making Study"
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- "Research Opportunity: Test New Democratic Process (4 hours, $[X] stipend)"
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---
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**Email Body:**
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Dear [First Name],
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My name is [Your Name], and I'm reaching out because [how you found them: I saw your work on [topic] / [Mutual contact] suggested you / You were recommended by [organization]].
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I'm leading a research pilot on **AI-assisted deliberation**—a new way to make community decisions that honors diverse perspectives without forcing consensus. **I'd love for you to participate.**
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**What you'd do:**
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Join a 6-person deliberation on [scenario: community park redesign / local budget allocation / etc.]. You'd represent the perspective of [stakeholder type: residents / small business owners / environmental advocates / etc.].
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**The process:**
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- **Week 1 (2 hours):** Share your position, discover common ground with others
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- **Week 2 (2 hours):** Explore accommodation options, document outcome
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- **After:** 15-minute feedback survey
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**What makes this different:**
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An AI facilitator leads the discussion (asking questions, summarizing), but a trained human observer watches for any problems and can take over anytime. **You're in control**—you can request human facilitation whenever you want.
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We're testing: Do people trust this? Does it work? Is it better, worse, or the same as human facilitation?
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---
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**DETAILS**
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- **When:** [Month/dates - TBD based on your availability]
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- **Where:** Virtual (Zoom) - join from home
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- **Compensation:** [$50-100 stipend / Volunteer opportunity / Gift card]
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- **Your safety:** Human observer present at all times, you can pause/withdraw anytime
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- **Privacy:** Your identity will be pseudonymized unless you choose public attribution
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---
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**WHY YOUR PERSPECTIVE MATTERS**
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We need [stakeholder type description] voices in this deliberation. Without you, the outcome would miss [key value/concern they likely hold].
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You won't be asked to compromise your values. Pluralistic deliberation seeks to honor multiple perspectives simultaneously, even when people disagree.
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---
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**INTERESTED?**
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Reply to this email or contact me:
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- **Email:** [Your Email]
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- **Phone:** [Your Phone]
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I'm happy to answer questions or set up a brief call to discuss.
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**Not interested but know someone who might be?** Please feel free to forward this invitation.
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---
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Thank you for considering this opportunity. Your participation would directly shape research on AI and democratic processes.
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Best regards,
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[Your Name]
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[Title, Tractatus Project Lead]
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[Email]
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[Phone]
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---
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## Email Template C: Academic/Professional Networks
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**Use for:** Listservs, professional associations, university networks
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**Subject Line Options:**
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- "Call for Participants: AI-Facilitated Deliberation Study"
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- "Research Opportunity: Pluralistic Accommodation Pilot (4 hours, compensated)"
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- "Seeking Diverse Stakeholders for Democratic Innovation Research"
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---
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**Email Body:**
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Subject: Call for Participants - AI-Assisted Deliberation Research Pilot
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Dear [Network Name] Community,
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I'm [Your Name], [your affiliation], and I'm conducting a research pilot on **AI-facilitated pluralistic deliberation**. I'm seeking 6 participants with diverse perspectives to test a new approach to community decision-making.
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**Research Question:**
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Can AI facilitation support pluralistic accommodation (honoring multiple conflicting values simultaneously) while maintaining stakeholder trust and safety?
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**Study Design:**
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- **Scenario:** [Community park redesign / Local budget allocation / Other low-stakes scenario]
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- **Participants:** 6 stakeholders representing diverse perspectives [list stakeholder types]
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- **Format:** 2 virtual sessions (2 hours each) over 2 weeks
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- **Facilitation:** AI-led with trained human observer oversight
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- **Safety:** Participants can request human facilitation anytime; all actions logged transparently
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- **Compensation:** [$X stipend / Volunteer / Gift card]
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**What makes this novel:**
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Most deliberation research focuses on consensus-seeking with human facilitators. This study tests:
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1. AI facilitation with mandatory human oversight (3-layer safety architecture)
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2. Pluralistic accommodation (respecting dissent, not forcing agreement)
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3. Real-time moral framework tracking (deontological, consequentialist, etc.)
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**Preliminary Results:**
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Our simulation (6 stakeholder personas, 4-round deliberation) achieved:
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- 0% corrective intervention rate (AI maintained neutrality throughout)
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- 0 pattern bias incidents (safety mechanisms effective)
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- Pluralistic accommodation reached (all moral frameworks respected)
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**Now we need to test with real human participants.**
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---
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**PARTICIPANT CRITERIA**
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We're seeking stakeholders who:
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- Hold a clear position on [scenario topic]
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- Can articulate their values and moral framework
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- Are willing to engage respectfully across disagreement
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- Are comfortable with AI facilitation (with human oversight)
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**Ideal diversity:** Different ages, backgrounds, political views, professional roles, lived experiences
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---
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**HOW TO PARTICIPATE**
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If you're interested or know someone who would be a good fit, please contact:
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**[Your Name]**
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**Email:** [Your Email]
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**Phone:** [Your Phone]
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**Timeline:** Recruitment closes [date]. Deliberations scheduled for [month/date range].
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---
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**RESEARCH OUTPUT**
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All findings will be published openly:
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- Outcome document (what accommodation was reached)
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- Transparency report (all AI and human actions logged)
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- Research paper (submitted to FAccT, AIES, or similar venue)
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Participants will receive:
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- Copy of outcome document and transparency report
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- Summary of research findings
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- Public acknowledgment (optional; can remain pseudonymous)
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---
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**IRB APPROVAL:** [If applicable: This study has been reviewed and approved by [University] IRB, Protocol #[number]]
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**QUESTIONS?** Contact [Your Name] at [Email].
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Thank you for your consideration and for sharing this opportunity with your networks.
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[Your Name]
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[Title, Affiliation]
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[Tractatus Project Lead]
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[Email] | [Phone] | [Website]
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---
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## Email Template D: Follow-Up Email (After Initial Interest)
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**Use for:** Following up with individuals who expressed interest
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**Subject Line:** "Next Steps: AI-Assisted Deliberation Pilot Participation"
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---
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**Email Body:**
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Dear [First Name],
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Thank you so much for your interest in participating in our AI-assisted deliberation pilot!
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I wanted to follow up with more details and next steps.
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**QUICK RECAP**
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- **What:** 6-person deliberation on [scenario]
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- **Your role:** Represent [stakeholder type] perspective
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- **When:** 2 sessions (2 hours each) over 2 weeks - [tentative dates]
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- **Format:** Virtual (Zoom)
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- **Compensation:** [$X stipend]
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**NEXT STEPS**
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**1. Confirm your availability**
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Please let me know if these dates work for you:
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- **Session 1 (Week 1):** [Date/time options]
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- **Session 2 (Week 2):** [Date/time options]
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If none work, please suggest alternative times. I'm scheduling around all 6 participants' availability.
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**2. Review consent form (attached)**
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I've attached the informed consent form. Please review and let me know if you have questions. You'll sign this before the first session, but I want you to see it now so you understand:
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- What you're agreeing to
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- Your rights (pause, withdraw, request human facilitation anytime)
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- How your data will be used (pseudonymized unless you opt into attribution)
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- Privacy and confidentiality
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**3. Receive background packet (coming soon)**
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Before Session 1, I'll send you:
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- Background on [scenario] (so everyone has context)
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- Your stakeholder profile (the perspective you're asked to represent)
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- Ground rules for deliberation
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- Information about how AI facilitation works
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You don't need to prepare anything beyond reading these materials.
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---
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**WHAT TO EXPECT**
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**Session 1 (Week 1 - 2 hours):**
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- Round 1: Position statements (you'll share your perspective)
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- Round 2: Shared values discovery (finding common ground)
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- AI facilitator will ask questions, summarize, track themes
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- Human observer will monitor for any issues
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**Session 2 (Week 2 - 2 hours):**
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- Round 3: Accommodation exploration (testing multi-value solutions)
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- Round 4: Outcome documentation (finalizing the framework)
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- AI facilitator will map accommodation options
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- You'll assess which options honor your values
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**After Session 2:**
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- Post-deliberation survey (15 minutes) - your feedback on AI facilitation
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- You'll receive: Outcome document, transparency report, research findings
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---
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**QUESTIONS I OFTEN GET**
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**Q: What if I don't like AI facilitation?**
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A: You can request human facilitation at any time, no questions asked. The human observer will immediately take over.
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**Q: What if I disagree with the outcome?**
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A: That's completely okay! Pluralistic deliberation respects dissent. If you disagree, we'll document your dissenting perspective as legitimate.
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**Q: Can I withdraw if I'm uncomfortable?**
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A: Yes, absolutely. You can pause, take breaks, or withdraw at any time.
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**Q: Will my name be public?**
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A: Only if you want it to be. By default, you'll be pseudonymized (e.g., "Resident Representative A"). You can opt into public attribution if you wish.
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---
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**NEXT FROM ME**
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Once I hear back from all 6 participants, I'll:
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1. Confirm final dates/times
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2. Send consent forms for signature
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3. Send background packet (1 week before Session 1)
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4. Send Zoom link and tech check instructions
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**Please reply by [date] to confirm your availability and let me know if you have any questions.**
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Thank you again for your willingness to participate. Your perspective is essential to this research.
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Best regards,
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[Your Name]
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[Title, Tractatus Project Lead]
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[Email]
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[Phone]
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---
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## Email Template E: Confirmation Email (Participation Confirmed)
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**Use for:** Final confirmation after all logistics settled
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**Subject Line:** "Confirmed: AI-Assisted Deliberation Pilot - [Date] & [Date]"
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---
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**Email Body:**
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Dear [First Name],
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**You're all set!** Thank you for confirming your participation in our AI-assisted deliberation pilot.
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**YOUR PARTICIPATION DETAILS**
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- **Session 1:** [Day, Date, Time, Time Zone]
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- **Session 2:** [Day, Date, Time, Time Zone]
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- **Zoom Link:** [Link] (same link for both sessions)
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- **Compensation:** [$X stipend, paid via [Venmo/PayPal/Check] within 1 week of Session 2 completion]
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**BEFORE SESSION 1 (Due by [Date])**
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Please complete these two tasks:
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✅ **1. Sign consent form (attached)**
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- Review carefully (your rights, data use, privacy)
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- Sign and return to me by [date]
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✅ **2. Read background packet (attached)**
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- Background on [scenario]
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- Your stakeholder profile (the perspective you're representing)
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- Ground rules for deliberation
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- How AI facilitation works
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**Estimated reading time:** 20-30 minutes
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---
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**SESSION 1 PREPARATION**
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**Tech Check:**
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- Please join the Zoom link 5 minutes early to test audio/video
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- Use a quiet space with minimal distractions
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- Headphones recommended (reduces background noise)
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**What to bring:**
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- Your thoughts on [scenario] from your stakeholder perspective
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- Openness to hearing diverse viewpoints
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- Willingness to explore accommodation (even if you disagree)
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**What NOT to bring:**
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- You don't need to prepare a speech or slides
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- You don't need to research beyond the background packet
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- You don't need to compromise your values
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---
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**WHAT HAPPENS IN EACH SESSION**
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**Session 1 (2 hours):**
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- Introductions and ground rules (10 min)
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- Round 1: Position statements - each participant shares their view (60 min)
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- Round 2: Shared values discovery - finding common ground (45 min)
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- Break (5 min between rounds)
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**Session 2 (2 hours):**
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- Recap from Session 1 (5 min)
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- Round 3: Accommodation exploration - testing multi-value solutions (60 min)
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- Round 4: Outcome documentation - finalizing framework and documenting dissent (45 min)
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- Closing and next steps (10 min)
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---
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**REMEMBER: YOU'RE IN CONTROL**
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- ✅ You can request human facilitation anytime (AI stops, human takes over)
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- ✅ You can pause or take breaks whenever needed
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- ✅ You can withdraw at any time (compensation prorated)
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- ✅ You can disagree with the outcome (dissent is documented as legitimate)
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**The human observer is there to ensure your safety and comfort.**
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---
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**AFTER THE DELIBERATION**
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Within 1 week of Session 2:
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1. **Post-deliberation survey** (emailed to you, 15 minutes)
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2. **Compensation** sent via [payment method]
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Within 2-3 weeks:
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3. **Outcome document** (what accommodation was reached, your sign-off)
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4. **Transparency report** (all AI and human actions logged)
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Within 2-3 months:
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5. **Research findings summary** (stakeholder feedback, analysis, next steps)
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---
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**QUESTIONS?**
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Contact me anytime:
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- **Email:** [Your Email]
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- **Phone:** [Your Phone] (call/text)
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- **Office hours:** [If applicable: Tuesday/Thursday 2-4pm for drop-in questions]
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**I'll send a reminder email 2 days before Session 1 with the Zoom link and key details.**
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Thank you for contributing to this research. Your perspective matters, and I'm excited to see what accommodation emerges.
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Warm regards,
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[Your Name]
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[Title, Tractatus Project Lead]
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[Email]
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[Phone]
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---
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## Social Media Post Templates
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### LinkedIn Post
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```
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🔬 RESEARCH PARTICIPANTS NEEDED 🔬
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I'm recruiting 6 participants for a pilot study on AI-assisted pluralistic deliberation—a new approach to community decision-making that respects diverse values without forcing consensus.
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📋 WHAT: 6-person deliberation on [scenario]
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⏱ TIME: 4 hours over 2 weeks (virtual)
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💰 COMPENSATION: [$X stipend]
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🛡 SAFETY: Human observer oversight, right to withdraw anytime
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🎯 SEEKING diverse perspectives:
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- [Stakeholder type 1]
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- [Stakeholder type 2]
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- [Stakeholder type 3]
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- [etc.]
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🔍 WHY IT MATTERS: This research will inform how AI should (or shouldn't) be used in democratic processes.
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Interested? DM me or email [your email].
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Know someone who'd be great? Tag them below!
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#DemocraticInnovation #AIEthics #CivicEngagement #ResearchParticipants
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```
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---
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### Twitter/X Post
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```
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🧪 RESEARCH CALL: Testing AI-facilitated deliberation (with human oversight)
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Seeking 6 participants for pilot study on pluralistic accommodation—honoring multiple values simultaneously, even when people disagree.
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⏱ 4 hours over 2 weeks (virtual)
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💰 $[X] stipend
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🛡 Safety protocols in place
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Interested? [link] or DM me
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#AIEthics #DemocraticInnovation
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```
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---
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### Facebook Post
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```
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RESEARCH PARTICIPANTS NEEDED - HELP SHAPE DEMOCRATIC INNOVATION
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I'm conducting a research pilot on AI-assisted deliberation—a new way to make community decisions that honors diverse perspectives without forcing everyone to agree.
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WHAT YOU'D DO:
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Join a 6-person deliberation on [community park design / local budget / etc.]. Share your perspective, explore common ground with others who disagree, and test whether multiple values can be honored simultaneously.
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DETAILS:
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⏱ 4 hours total (2 sessions over 2 weeks)
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💻 Virtual (join from home)
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💰 $[X] compensation
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🛡 Human observer present at all times
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🗣 You can request human facilitation anytime
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WHO WE NEED:
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- [Stakeholder type 1]: [description]
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- [Stakeholder type 2]: [description]
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- [Stakeholder type 3]: [description]
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- [etc.]
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WHY IT MATTERS:
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AI is increasingly used in decision-making, but we don't know if people trust AI facilitation. This research will inform how AI should (or shouldn't) be used in democratic processes.
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INTERESTED OR KNOW SOMEONE WHO SHOULD PARTICIPATE?
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Email me: [your email]
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Or comment below!
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Thank you for helping advance research on democratic innovation.
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#CommunityEngagement #Research #DemocraticInnovation #LocalGovernance
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```
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---
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## Recruitment Flyer (Text Version)
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**Convert to PDF/image for printing or posting**
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---
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```
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╔════════════════════════════════════════════════════════════╗
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║ ║
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║ RESEARCH PARTICIPANTS NEEDED ║
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║ ║
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║ AI-Assisted Community Deliberation Pilot ║
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║ ║
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╚════════════════════════════════════════════════════════════╝
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WHAT IS THIS?
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A research study testing whether AI can help communities make
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decisions that respect diverse values—without forcing consensus.
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───────────────────────────────────────────────────────────
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WHAT YOU'D DO:
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Join a 6-person deliberation on [scenario: park redesign,
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budget allocation, etc.]. Share your perspective, explore
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common ground, and test new democratic processes.
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───────────────────────────────────────────────────────────
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DETAILS:
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⏱ TIME: 4 hours over 2 weeks (2 sessions, 2 hours each)
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💻 FORMAT: Virtual (Zoom) - join from home
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💰 COMPENSATION: $[X] stipend [or: Volunteer opportunity]
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🛡 SAFETY: Human observer present; you can request human
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facilitation anytime
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───────────────────────────────────────────────────────────
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WHO WE NEED:
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Diverse perspectives on [scenario]:
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□ [Stakeholder type 1]
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□ [Stakeholder type 2]
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□ [Stakeholder type 3]
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□ [Stakeholder type 4]
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□ [Stakeholder type 5]
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□ [Stakeholder type 6]
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───────────────────────────────────────────────────────────
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WHY PARTICIPATE?
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✓ Influence research on AI & democratic processes
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✓ Experience cutting-edge deliberation methods
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✓ Help your community explore new decision-making approaches
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✓ Receive compensation for your time
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───────────────────────────────────────────────────────────
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INTERESTED?
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📧 Email: [your email]
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📞 Phone: [your phone]
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🌐 Website: [project website]
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Deadline to apply: [date]
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───────────────────────────────────────────────────────────
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[Your Name], Project Lead
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Tractatus Pluralistic Deliberation Project
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[Affiliation]
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───────────────────────────────────────────────────────────
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[QR code linking to signup form or project website]
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╔════════════════════════════════════════════════════════════╗
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║ "Democracy that respects diverse values" ║
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╚════════════════════════════════════════════════════════════╝
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```
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---
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## Recruitment Email Best Practices
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### Timing
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- **Initial outreach:** 6-8 weeks before deliberation
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- **Follow-up:** 3-4 weeks before deliberation
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- **Confirmation:** 1-2 weeks before deliberation
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- **Reminder:** 2 days before each session
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### Personalization
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- Use recipient's first name
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- Reference how you found them (mutual contact, their work, organization)
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- Explain why their specific perspective matters
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- Acknowledge their expertise/lived experience
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### Transparency
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- Be clear about AI facilitation upfront (don't hide it)
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- Emphasize human oversight and safety mechanisms
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- Explain participant rights (pause, withdraw, request human facilitation)
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- Provide examples of what AI will do vs. what human observer will do
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### Accessibility
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- Offer multiple contact methods (email, phone)
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- Provide flexible scheduling options
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- Accommodate time zones and availability
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- Offer tech support for participants unfamiliar with Zoom
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---
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## Sample Screening Questions (If Needed)
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If you receive more interest than available slots, use these questions to select participants:
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1. **How familiar are you with [scenario topic]?**
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- Very familiar (lived experience or professional expertise)
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- Somewhat familiar (aware of issues)
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- Not very familiar (but interested)
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2. **What perspective would you bring to this deliberation?**
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- [Open text - assess diversity of viewpoints]
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3. **Have you participated in deliberative processes before (town halls, community meetings, citizen assemblies)?**
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- Yes, frequently
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- Yes, occasionally
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- No, this would be my first time
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4. **How comfortable are you with AI systems?**
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- Very comfortable (use AI tools regularly)
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- Somewhat comfortable (aware of AI)
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- Not very comfortable (prefer human interaction)
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5. **Can you commit to both sessions?**
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- [Date 1]: Yes / No / Maybe
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- [Date 2]: Yes / No / Maybe
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**Selection Criteria:**
|
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- Maximize diversity of perspectives (viewpoint, demographics, lived experience)
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- Prioritize those with relevant expertise or affected by the issue
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- Balance AI comfort levels (don't select only AI enthusiasts or only skeptics)
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- Ensure all can commit to both sessions
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---
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**Document Version:** 1.0
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**Date:** October 17, 2025
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**Status:** Ready to customize and send
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**Next Steps:** Customize with your specific scenario, dates, and contact information
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