Privacy Policy

1. Information We Collect

1.1 Information You Provide

• Donations (Koha): Name (optional), email address (required for receipt), country (optional), payment information (processed by Stripe, not stored by us)
• Media Inquiries: Name, email, organization, inquiry details
• Case Submissions: Contact information, case description, supporting evidence
• Account Creation (if applicable): Email, credentials (hashed), optional profile information

1.2 Automatically Collected Information

• Cookies: Session management and preferences (e.g., selected currency, language). We do not use analytics or tracking cookies.
• Server Logs: IP addresses, access times, pages accessed (retained for 90 days for security)

1.3 Currency Selection

When you select a currency for donations, we may detect your approximate location to suggest an appropriate currency. This location data is:

• Derived from your IP address (country-level only, not precise geolocation)
• Used only to pre-select a currency in the donation form
• Not stored permanently
• Can be overridden by manual currency selection

2. How We Use Your Information

• Process Donations: Email receipts, acknowledge public supporters (opt-in only), maintain transparency dashboard
• Respond to Inquiries: Answer media questions, review case submissions, provide support
• Improve Services: Fix bugs and enhance user experience based on user feedback
• Security: Prevent fraud, detect abuse, protect against attacks
• Legal Compliance: Comply with applicable laws, respond to legal requests
• Communications: Send receipts, important updates (we never send marketing emails without explicit opt-in)

3. Data Sharing and Disclosure

We Share Your Data With:

• Stripe: Payment processing for donations (subject to Stripe's Privacy Policy)
• MongoDB Atlas: Database hosting (subject to MongoDB's Privacy Policy)
• Email Service Provider: For sending receipts and communications

We NEVER:

• ❌ Sell your personal data
• ❌ Share your data with advertisers
• ❌ Use your data for tracking across other websites
• ❌ Share donor information publicly without explicit opt-in

Legal Disclosures:

We may disclose your information if required by law, court order, or to protect our rights and safety. We will notify you of such requests unless prohibited by law.

4. Data Retention

• Donation Records: Retained indefinitely for transparency and tax purposes
• Server Logs: Deleted after 90 days
• Analytics Data: We do not collect analytics data
• User Accounts: Retained until you request deletion
• Inquiries/Submissions: Retained for 2 years, then archived or deleted

5. Your Rights

You have the right to:

• Access: Request a copy of your personal data
• Correction: Update or correct inaccurate information
• Deletion: Request deletion of your data (subject to legal obligations)
• Portability: Receive your data in a machine-readable format
• Opt-Out: Withdraw consent for public acknowledgements anytime
• Object: Object to processing of your data

To exercise your rights, email: privacy@agenticgovernance.digital

6. Analytics and Tracking

Cookies

We use minimal cookies for essential purposes only:

Essential Cookies: Required for site functionality (session management, authentication)

Preference Cookies: Remember your settings (currency selection, language preference)

You can control cookies through your browser settings. Disabling cookies may affect site functionality.

7. Security

We implement industry-standard security measures:

• HTTPS encryption for all connections
• Encrypted database storage
• Password hashing (bcrypt)
• Regular security audits
• Access controls and monitoring
• No storage of payment card data (handled by Stripe PCI-compliant systems)

While we take reasonable precautions, no system is completely secure. Report security issues to: security@agenticgovernance.digital

8. Children's Privacy

The Tractatus Framework is not directed at children under 13. We do not knowingly collect information from children. If you believe a child has provided us with personal data, please contact us at privacy@agenticgovernance.digital.

9. Data Location and International Operations

The Tractatus Framework is administered from Aotearoa New Zealand, but our infrastructure is hosted with OVHCloud in the European Union (France). Your data is stored and processed within the EU, benefiting from robust EU data protection standards.

Hosting and Data Residency:

• Primary Hosting: OVHCloud (France, EU) - all user data stored in EU jurisdiction
• Database: MongoDB Atlas (EU-West region, Frankfurt, Germany)
• Payment Processing: Stripe (uses Standard Contractual Clauses for EU-US data transfers)
• No Data Transfer to NZ: Your personal data is not transferred to or processed in New Zealand

GDPR Compliance:

As our infrastructure is hosted in the EU, we benefit from the protections of the General Data Protection Regulation (GDPR). EU users' data never leaves EU jurisdiction during normal operations. We comply with GDPR requirements including:

• Lawful basis for processing (Article 6)
• Data minimization and purpose limitation (Article 5)
• Your rights under Articles 15-22 (access, rectification, erasure, portability, objection)
• Privacy by Design and Default (Article 25)
• Data security measures (Article 32)

For non-EU users: Your data is processed in the EU and benefits from GDPR protections, regardless of your location. We extend GDPR rights to all users globally.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last updated" date. Material changes will be communicated via email (for users who provided email) or prominent notice on the website.

11. Contact Us

For privacy-related questions or concerns: